Visa Refusal and Appeal

1. Rental Agreement – The applicant's Name should be there. No Airbnb or Hotel.

2. Travel Medical Insurance - Must take 365-day Insurance

3. Funds - You have to show funds in India or Poland. 30K PLN or more.

Understanding Visa Rejection: The Flight Ticket Issue

Visa authorities are becoming increasingly strict about travel proof. While dummy tickets were once commonly accepted, many embassies now actively verify bookings. If the ticket shows as cancelled or invalid at the time of verification, it can directly lead to refusal—even if the rest of the file is strong.

If you’re planning to appeal:

• Submitting confirmed and verifiable flight tickets definitely strengthens your case.

  
  

  Many applicants receive refusals under Rejection Point 10, which is extremely broad and often confusing. Based on multiple cases and observations, here are the most common hidden reasons behind this point:

1. Rental Agreement Issues

• The applicant’s name must be clearly mentioned.

• Airbnb or hotel bookings are not accepted for long-term or national visas.

2. Travel Medical Insurance

• A 365-day insurance policy is mandatory for most national visas.

• Short-term insurance often leads to rejection

3. Proof of Funds

• Funds must be shown either in India or Poland

• Recommended amount: 30,000 PLN or more

• Insufficient or unclear financial proof is a major red flag

If your application is lacking in any one of these areas, it can result in rejection—even if not explicitly mentioned.

Visa Categories Explained: Dependents vs Others

Understanding the visa category is crucial when submitting documents, especially flight tickets.

• Husband, Wife, Child → National Dependent

• Parents, In-laws of a foreigner → National Others

Each category has different expectations, especially for travel itineraries.

Flight Ticket Rules Based on Visa Validity

If Visa Validity Is Less Than 6 Months

• Round-trip (both sides) flight tickets are mandatory

• Applies to both adults and minors

• If the applicant is a minor, flight tickets for both parents are required (minors cannot travel alone)

If Visa Validity Is More Than 6 Months

• One-way ticket is sufficient

• Must clearly mention in:

  • Cover letter

  • Sponsorship letter

  • Invitation letter

    
    

    That you will return before the visa expires

Logically and technically, return itineraries beyond 6 months are not possible—and visa officers understand this.

Special Case: Schengen Visas

For any Schengen category (valid up to 90 days):

• Round-trip tickets are mandatory

• Applies to both adults and minors

• Tricky Exception: National Category Under 6 Months

  There’s a confusing but important exception:

  If your Temporary Residence Card (TRC) is expiring soon and:

  • You apply for a national dependent visa

  • The visa validity is limited to less than 6 months

  👉 In such cases, the embassy will still expect a return ticket, even though it’s a national visa.

  This is one of the most common reasons applicants get rejected unexpectedly.

• What About Minors and Dummy Tickets?

  A common question is:

  For a national dependent visa, should we keep dummy tickets for the minor and parent and mention that we’ll return before the visa expires?

  Yes, that is correct.

  • Minors must always have flight tickets along with at least one parent

  • Dummy tickets are often used because:

    • It’s impossible to get valid itineraries beyond 6 months

  • However, ensure:

    • Tickets look genuine

  They remain valid during the verification period

•